NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that sealed proposals will be received in the Administration Offices of the San Mateo County Harbor District (District) either by U.S. Postal Service addressed to its mailing address, P.O. Box 1449, El Granada, CA 94018; or by courier or personal delivery to the San Mateo County Harbor District, 504 Avenue Alhambra, 2nd Floor, El Granada, CA, by November 19, 2019, at 4:00 p.m., Pacific Time, for the following:

REQUEST FOR PROPOSALS (RFP) 2019-10

PROPOSAL FOR: Information Technology Support Services

The San Mateo County Harbor District (“District”) is requesting proposals from information technology firms with a minimum of five (5) years’ experience. Experience with public agencies is desirable.

The District hereby notifies all Proposers that it is the policy of the District to ensure nondiscrimination on the basis of race, color, national origin, sex or any other protected status in the award and administration of contracts.

Requests for modifications or clarifications of any requirement must be submitted in writing by email to:

jvanhoff@smharbor.com, or by U.S. Mail to U.S. Postal Service address above. All such requests must be received in District’s office by November 5, 2019, at 4:00 p.m., Pacific Time.

Potential Proposers have the option to attend an optional pre-bid site visit scheduled on October 30, 2019 at 9:00 a.m. The site visit will include three locations including the Administration office in El Granada (9:00 a.m.), Pillar Point Harbor (9:45 a.m.), and Oyster Point Marina in South San Francisco (11:00 a.m.). These times may be adjusted as needed.

Proposals will be examined by District Staff and reported to the San Mateo County Harbor District Board of Harbor Commissioners within one hundred twenty (120) calendar days after the proposals have been opened. The District reserves the right to reject any and all proposals; or to waive any irregularities or informalities in any proposal or in the proposal procedure; or to postpone the proposal opening for good cause. No Proposer may withdraw its proposal for a period of one hundred twenty (120) calendar days after the date of opening of the proposals. Each Proposer will be notified of award of contract, if an award is made.

The RFP Documents are available for download on the District's website. To download the documents, go to the District's website home page at http://www.smharbor.com, click on Bids/RFPs, scroll down to RFP 2019-10.
Downloading RFP documents from the District’s website does not imply your firm is a potential proposer nor will your name automatically appear on the District's "List of Potential Proposers." In order to be included on the “List of Potential Proposers”, the District requests that all potential Proposers complete the "Bids/RFPs Form" posted with the RFP Documents at smharbor.com/bids-rfps.

Ultimately, it is the responsibility of the Proposer to check the District's website for any Addenda that may be issued relative to this RFP.

If you have any issues downloading the RFP documents from the website or would like hard copies mailed to you, please contact the District’s Office by email at jvanhoff@smharbor.com or by telephone at (650) 583-4400..

ADDENDUM to RFP #2019-10 Information Technology Support Services

November 12, 2019

TO:    Prospective Proposers

FR:    Julie van Hoff, Director of Administrative Services

RE:    RFP #2019-10 for IT Service – Addendum

The following types of questions are answered within: 

1)    Questions posed during the optional pre-bid site visit meeting (#1 - #51); and

2)    Questions received prior to the November 5, 2019 4:00 p.m. deadline (#52 - #75)